Features
One connected system for teaching and running your practice
Every part of TutorPathway shares the same students, lessons and evidence, so information is entered once and used everywhere it is needed.
Scheduling & calendar
A calendar that understands tutoring
Book single or recurring lessons in seconds and let TutorPathway handle the details that usually cause mistakes.
- Weekly or custom recurring series, with changes to one lesson or the whole series
- Conflict detection for tutors and students before anything is saved
- Each lesson keeps the time zone it was booked in; everyone sees their local time
- Working hours, time off and reschedule requests from families
- Private iCal feed to view your lessons in Google, Apple or Outlook calendars
- Automatic lesson reminders by email
Lessons & documentation
Finish a lesson in one step
A single completion flow records what happened and updates everything that depends on it.
Covering a skill in a lesson is recorded as coverage, not mastery. Mastery changes only with assessment evidence.
- Attendance for individual and group lessons
- Lesson notes for families, plus private notes only staff can see
- Skills covered are linked to the student's pathway
- Homework set directly from the lesson
- Package balances are deducted automatically and only once
- Reusable lesson templates and attachments
Students & guardians
Complete, well-organized student records
Keep everything about a student in one place, with the right people connected to it.
- Student profiles with subjects, goals and history
- Multiple guardians per student, each with their own permissions
- Guardian controls for viewing reports, finance and messaging
- Import students from CSV or Excel files
- Assign students to one or more tutors
- Archive former students while keeping their records
Learning pathways
See exactly where each student is — and why
Pathways turn a subject into goals, milestones and skills. Mastery is derived from assessments and explicit tutor evaluations, so every level can be traced back to evidence.
- Build pathways from your own competency frameworks or adapt a starter template
- Goals with target dates and milestones along the way
- Configurable mastery scales with clear descriptors
- Evidence trail for each skill: which assessment, when and with what result
- Skills without evidence are shown as “Not yet assessed”
Assessments & homework
Assess, grade and feed the pathway
Create assessments and homework that connect directly to the skills on a student's pathway.
- Multiple choice, multi-select, true/false, numeric, short and long answer, and file upload questions
- Objective questions are graded automatically
- Rubrics and tutor grading for open responses
- Results are released to students and families when you decide
- Each graded question can count as evidence for linked skills
- Homework with due dates, submissions and feedback
Progress reports
Reports families understand, approved by you
Generate progress reports from the evidence you already have, refine them, and share them only after approval.
- Draft, review and approval workflow before anything is shared
- Professional PDF export with your logo and colors
- Produce reports in English or Arabic with correct right-to-left layout
- Mastery summaries, goals, attendance and tutor comments
- Families see only approved, shared reports in their portal
Finance
Get paid accurately, in any currency
Invoicing designed for tutoring: packages, lessons and payments stay in sync, and every amount is calculated without rounding errors.
- Prepaid lesson packages with automatic balance tracking
- Invoices per lesson, per package or per period
- Partial payments, credits and refunds with a full history
- Tax and VAT settings: tax label, rate, tax-inclusive pricing and registration number
- Multiple currencies, including AED, SAR, USD, EUR and GBP
- Decimal-safe calculations using exact minor units
- Optional online card payments
- Expenses and statements for a clear view of your practice
Parent & student portals
A calm, clear view for families
Families and students sign in to a dedicated portal that shows only what has been shared with them.
- Upcoming lessons and reschedule requests
- Approved progress reports and released results
- Homework and assessments for students
- Invoices and payment history for guardians with finance access
- Student portal access for minors is enabled by a guardian
Messaging & notifications
Communication with the right safeguards
Keep conversations with families inside TutorPathway, linked to the student they are about.
- Conversations between staff, guardians and students
- Guardians are included in conversations with students under 18
- Direct tutor–student messaging only when a guardian allows it
- Email notifications for lessons, reports, homework and invoices
- Announcements to families across your organization
- Attachments delivered through secure, signed links
Analytics
Business and learning measures, kept apart
Revenue is not a measure of learning, and attendance is not a measure of mastery. TutorPathway reports them separately so each number means what it says.
Business analytics
- Revenue, payments received and outstanding balances
- Lessons delivered, cancellations and no-shows
- Package usage and upcoming renewals
- Expenses and simple profitability views
Educational analytics
- Mastery distribution per skill and pathway
- Goal and milestone progress over time
- Assessment results and homework completion
- Skills that need attention, based on evidence
AI assistant
An assistant for educators, not a replacement
Optional AI tools help with preparation and writing. You stay responsible for every word that reaches a family.
- Lesson plans, practice questions and learning objectives
- Draft progress report summaries and parent messages
- Suggested next steps based on recorded evidence
- Family-facing drafts always require your review and approval
- The evidence used is shown alongside every suggestion
- Anonymized mode by default: student names are replaced before processing
- Usage measured in credits, with a monthly allowance on eligible plans
Security
Protection designed in from the start
Security controls that reflect the sensitivity of children's educational data.
Tenant isolation
Roles & permissions
Strong sign-in
Encryption
Audit log
Consent-based support access
Data export
Data minimization
Bring structure to your tutoring business and visible progress to every learner
Start with a free trial, set up your first students and pathways, and decide with real data in front of you.